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Fiscal Coordinator 1

Company: Oregon State University
Location: Corvallis
Posted on: May 13, 2019

Job Description:

SunIRef:it Fiscal Coordinator 1 Oregon State University 429 reviews - Corvallis, OR Oregon State University 429 reviews Read what people are saying about working here. This recruitment will be used to fill one full-time Fiscal Coordinator 1 position for the Auxiliaries & Activities Business Center at Oregon State University (OSU). The Auxiliaries & Activities Business Center (AABC) was created to help serve the financial, accounting, and administrative needs of OSU's auxiliary and student fee-based units. Those units are as follows: University Housing and Dining Services, Intercollegiate Athletics, Student Affairs, University Conference Services, Public Safety, Printing and Mailing Services, and University Facilities Infrastructure and Operations. The goal of AABC is to provide our units with an enhanced level of service and expertise in core administrative services. On a daily basis, AABC employees work to uphold the five core values of AABC: providing quality customer service, striving for operational excellence, being employee focused, championing ideas & innovation, and thinking and acting in a strategic/visionary manner. We strive to exemplify, through actions and practices, the philosophy and values of Oregon State University; maintain the highest degree of employee professionalism and data confidentiality; ensure accuracy and timeliness in all work since errors and delays impact units' budgets, vendor payments, and employee pay; continually document and improve processes and support on-going quality improvement activities; and pursue a high level of training and continuing professional development. As a key member of the AABC finance and accounting team, the Fiscal Coordinator 1 participates in complex analysis, planning, interpreting, and review of a fiscal operation. The Fiscal Coordinator 1 performs duties which are concerned primarily with fiscal affairs and the translation of past and proposed operations into meaningful and relevant information for use in the overall management process. Employees use accounting theory to perform such functions as accounting, auditing, analysis, budgeting, reporting, payroll, and other types of fiscal operations. Work is characterized by coordination and correlation of functions into a system of control and management. Decisions made on best procedures to prevent and minimize account deficits and disallowances, interpretations and application of complex federal and state fiscal compliance rules, regulations, and policies as well as generally accepted accounting principles. This position has regular interactions with unit directors/administrators and unit staff of all levels to evaluate projects; serve as their consultant and advocate; advise them of possible courses of action; evaluate options or make decisions; diagnose or solve problems. Position Duties 45% REPORTS, ANALYSIS, & BUDGETING Works independently and with various groups to understand and advocate in the creation and updating of policies and procedures to assist AABC departments in being compliant while streamlining their daily operations. Assists unit leaders in developing long range planning documents and modifying appropriate forms for contracts and agreements. Provides expert assistance in automating fiscal reporting/tracking systems; forecasting fiscal needs/commitments; and conducting special studies to research and/or justify fiscal requests/needs for supported departments. Budgeting: Initiates labor distributions based on budget allocations and department heads/budget authorities requests. Monitors and reviews all payroll distributions and requests adjustments/corrections as needed. Sets up and monitors cost share and ensures that obligations are met. Identifies and tracks problems and takes appropriate action to solve those problems. Interprets University and agency guidelines and policies, and acts independently to determine the correct application of these guidelines to accounts. Reviews University accounting and fiscal policies and procedures for compliance with established criteria, record maintenance, storage and destruction. Prepares, processes, monitors and maintains all financial records pertaining to assigned AABC departments, grants, and OSU Foundation account, including expenditures and income, in accordance with established policy and procedures of the OSU Foundation, Grants Office, and OSU Finance Administration department. Provides foundation report to AABC units. Assists departments beginning budget preparation; monitors and analyzes budget revenue forecasting, including income from revenue sources funding. Provides salaries, OPE, tuition rates and other rates for budget creations for units. Provides salary projections as requested by the units. Reporting: Processes Banner and/or Data Warehouse reports, as needed, for AABC internal use or as requested from AABC departments/units. Provides reporting/analysis/forecasting/budgeting: evaluates unit programs through comparison of actual performance with planned objectives; researches and determines causative factors in expenditure trends; interprets and analyzes various program trends; formulates and recommends corrective action and/or required policy changes. Generates reports or directs the preparation and associated evaluation of fiscal payroll reports such as year-end reports, budgetary reports, auditing reports, and recommendations involving both data and narrative reporting and interpreting. Generates reports for unit heads and administrators related to positions and FTE for their units. Develops unit budgets/forecasts or major component of unit budgets/forecasts; forecasts and analyzes revenue and expenditure trends; actively participates in AABC budget formulation. Creates complex Jaspersoft monthly reports to track errors and ensures integrity of data by reconciling records between Banner and other programs used by units. May also run queries from Access or SQL Server to produce requested reports. 40% ACCOUNTING & ACCOUNTING SYSTEMS Applies accounting theory and knowledge of GAAP, fund accounting, legal requirements, and internal control procedures to analyze accounting and fiscal policies; responsible for determining appropriateness and effectiveness of transactions, and accounting system output properly reflects program or agency operations. Reviews, evaluates, and implements corrective action in response to audit findings. Final approver: Reviews and approves documents in Banner Self-Serve for invoices up to $100k. Reviews documents submitted by accounting personnel: checks for budget approval, appropriateness of FOAPA elements, funds availability and University/AABC policies and procedures have been followed. Ensures all transaction documents are archived and stored correctly in Nolij. Serves as a back up to the travel team. Works independently and in AABC focus groups to create policies and procedures for implementation, execution, and review/audit of the fiscal operation. Assists in the implementation of OSU and AABC policies and procedures across the business center. Organizes, coordinates and monitors year-end procedures. Prepares necessary payables and receivables journal entries for year-end close. Completes fiscal year end closing activities to ensure proper closing of the books and meet year end deadlines and annual reports financial report statements. Reviews a wide variety of accounting/fiscal activities and prepares complex financial analysis as required. Uses detailed and consolidated accounting records to compile financial reports, budget summaries, and special reports. Designs and implements report formats and data collection systems. Analyzes and interprets accounting records, statements, and reports. Prepares written summary reports for management. Keeps fixed asset list and depreciation expenses updated. Internal Controls: Applies generally accepted governmental accounting principles (GAAP), State and Federal laws governing withholdings, OUS Fiscal Policy Manual, Banner FIS/HRIS, OSU policies and procedures. Interprets appropriate laws to evaluate impact on accounting policies and practices. Reviews payroll, accounting, and fiscal activities to analyze account relationships and information exchanges; refine system methods, procedures and controls to improve data flow, audit trail, compliance with payroll/accounting standards; devise forms and processes for use within AABC. Works with centralized staff; isolates problem areas and refines processes to minimize difficulties. Analyzes and interprets accounting records, statements, and reports; reviews audit and internal control compliance. Responsible for determining appropriateness and effectiveness of transactions and that payroll systems output properly reflects unit operations. Reconciles accounts and prepares adjusting entries as required. Identifies out-of-balance conditions, and tracks payroll errors through accounting system and back through other functional areas of department as needed. Reviews, evaluates, and implements corrective action in response to audit findings. 10% PROCESS IMPROVEMENT / REVIEW OF PROCESSES Creates policies and procedures for implementation, execution, control, and review/audit of fiscal operation within AABC, as well as for the departments AABC supports; develops long range planning documents; develops appropriate forms or process documents; develops or researches manual or automated fiscal reporting/tracking systems. Studies, modifies, and recommends improvements in subsidiary and general accounting systems; applies knowledge of accounts and program relationships, data flow, audit trails, and internal control systems to the efficient and accurate processing of financial data; designs and implements improved data collection procedures; applies knowledge of GAAP, fund accounting, program regulations, and management requirements in developing and reviewing system output reports. 5% OTHER DUTIES AS ASSIGNED Participates as a member of the AABC Finance and Accounting Team in staff meetings and trainings. May represent the Auxiliaries and Activities Business Center Finance and Accounting team on department or OSU committees as necessary. Serves as fiscal liaison between departments, AABC, central administration, and other units on campus. Provides back up for other routine AABC Finance and Accounting functions. Prepares reconciliation reports and special reports as assigned. Performs short period routine and none routine assignments and other finance and accounting duties as may be assigned. This position is expected to actively support and work towards a cohesive work unit and actively participate in team functions.Minimum Qualifications A Bachelor's degree with 24 quarter (16 semester) hours of accounting courses and two years of accounting experience*; OR a CPA or PA certificate and two years of accounting experience*; OR 24 quarter (16 semester) or 240 clock hours of accounting courses and three years of accounting experience*. Accounting experience must include at least 6 of the following: documenting and resolving problems within an accounting system; classifying revenues and expenditures to funds and accounts; ensuring accounting system conforms with applicable controls; reconciling accounts to general or control ledgers; preparing journal vouchers; applying accounting principles to one or more functional areas; i.e., AR, AP, etc.,: tracing errors through accounting system; processing data using a computer; communicating technical material orally and in writing; applying computer report information; knowledge of governmental and fund accounting; applying PC spreadsheet, database, and word processing software. All courses must be from accredited colleges, universities, or private vocational schools. Transcripts must be submitted for all required and/or related courses. Additional Required Qualifications Excellent time management skills, which includes the ability to manage time, schedule workflow, and anticipate deadlines. Strong written and oral communication skills. Demonstrated leadership and effective communication skills in a team environment. Strong computer skills in MS Office applications, database management, and enterprise computing systems. Strong customer service skills, both in person and via telephone and email, which includes the ability to document and present information clearly. Ability to effectively collaborate with and demonstrate relationship-building skills with key stakeholders including departmental contacts, peers and co-workers. This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per OSU Standard ************ et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.Preferred (Special) Qualifications Experience working in higher education. Experience providing budget and financial reports. Familiarity with multiple fund types (Education & General, Auxiliary Enterprises, Service Centers, Student Fees, Reserve Funds, etc.). Skills in researching and analyzing data and complex information, and developing valid conclusions, recommendations, and reports; prepare clear and concise written reports on technical subject matters. Experience working with Banner FIS, eProcurement system, CORE/Jaspersoft, and/or comparable systems. Experience reviewing and approving accounting transactions (e.g. accounts payable invoices, journal entries, purchase order matching, and statement reconciliations). A demonstrable commitment to promoting and enhancing diversity.Working Conditions / Work Schedule This position is deemed essential and the incumbent may be expected to report to work during inclement weather, emergency and other University work curtailments or closures. No This position requires a clear and unambiguous commitment to compliance of all National Collegiate Athletic Association (NCAA) regulations for Division I (FBS) universities. No Posting Detail Information Posting Number P02124CT Number of Vacancies 1 Anticipated Appointment Begin Date 06/01/2019 Anticipated Appointment End Date Posting Date 04/26/2019 Full Consideration Date 05/12/2019 Closing Date 05/19/2019 Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants Special Instructions to Applicants To ensure full consideration, applications must be received by May 12, 2019. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants. Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. Posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for classified staff positions. Typically, the starting salary is at the lower end of the salary range. For additional information please contact: Aime Sims Email: ************************** Oregon State University Auxiliaries & Activities Business Center Attn: Aime Sims University Plaza, Suite 270 1600 SW Western Blvd Corvallis, OR 97333 Transcripts must be submitted for all required and/or related courses. All courses must be from accredited colleges, universities, or private vocational schools. The online application system will allow you to attach your transcripts if the PDF file is 9MB or less. If over 9MB in size, submit to contact person listed. Transcripts must be received by the closing date if not uploaded with your application. Any required license and/or certification may be uploaded as License or Certification - 1 and/or 2. The online application system will allow you to attach your license/certification if the PDF file is 9MB or less. If over 9MB in size, submit to contact person listed. The license and/or certification must be received by the closing date if not uploaded with your application. This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per OSU Standard ************ et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community. Oregon State University - 4 hours ago - report job - original job On Company Site

Keywords: Oregon State University, Corvallis , Fiscal Coordinator 1, Accounting, Auditing , Corvallis, Oregon

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