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Administrative Assistant - Supply Chain INTERNAL APPLICANTS ONLY

Company: NuScale Power
Location: Corvallis
Posted on: January 14, 2020

Job Description:

POSITION SUMMARY: Provides administrative support to the department. Individual maintains a professional and pleasant demeanor in dealing with external and internal clients and maintains confidentiality of all corporate matters.ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Organize meetings and events in a collaborative effort with meeting host(s), placing orders for catered events when necessary. Provide administrative support in preparing meeting materials.
  • Performs routine, basic administrative functionsincluding preparing reports and documents.
  • Prepares meeting minutes for department meetings.
  • Sort and distribute mail for department.
  • Assist with travel arrangements and expense reports for executives and managers.
  • Maintains and supports development of department content on the company intranet
  • Performs other duties as assigned.CORE COMPETENCIES: To perform the job successfully, the individual should demonstrate competencies in performing the essential functions of this position by performing satisfactorily in each of these competencies.
    • Problem solving: Identifies and resolves problems in a timely manner, gathers and reviews information appropriately. Uses own judgment and acts independently; seeks input from other team members as appropriate for complex or sensitive situations.
    • Oral/written communication: Listens carefully and speaks clearly and professionally in all situations. Edits work for accuracy and clarity, Is able to create, read and interpret complex written information. Ability to develop strong interpersonal networks within the organization.
    • Planning/organizing: Prioritizes and plans work activities, organizes personal and project timelines and deadlines, tracks project timelines and deadlines, and uses time efficiently.
    • Adaptability: Adapts to changes in the work environment, manages competing demands and is able to deal with frequent interruptions, changes, delays, or unexpected events.
    • Dependability: Consistently on time and at work, responds to management expectations and solicits feedback to improve performance.
    • Safety and security: Observes safety and security procedures and uses equipment and materials properly.
    • Quality Assurance: Demonstrated understanding and implementation of quality assurance regulations, standards and guidelines of 10 CFR 50 Appendix B, 10 CFR 21, and NQA-1 preferred.MINIMUM SKILLS AND QUALIFICATIONS:
      • Education: A minimum of High School diploma, or associates or bachelors degree preferred.
      • Experience: Minimum of 3 years administrative assistant experience in a professional office, preferably in an engineering or technical field environment. Proficiency in MS Outlook, Word and Excel required.
      • Industry Requirements: Eligible to work under Department of Energy 10 CFR Part 810.PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
        • Ability to understand and communicate clearly using a phone, personal interaction, and computers.
        • Ability to learn new job functions and comprehend and understand new concepts quickly and apply them accurately in a rapidly evolving environment.
        • The employee frequently is required; to sit and stand; walk; bend, use hands to operate office equipment; and reach with hands and arms. Ability to lift ten to fifteen pounds.Disclaimer: Employee(s) must perform the essential duties and responsibilities with or without reasonable accommodation efficiently and accurately without causing significant safety threat to self or others. The above statements are intended to describe the general nature and level of work being performed by employee(s) assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and/or skills required of all employees in this classification.

Keywords: NuScale Power, Corvallis , Administrative Assistant - Supply Chain INTERNAL APPLICANTS ONLY, Administration, Clerical , Corvallis, Oregon

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