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Administrative Assistant II/Registrar for Long Term Care and Treatment Program

Company: Linn Benton Lincoln ESD
Location: Corvallis
Posted on: June 19, 2022

Job Description:

.7308 on a 190 day work calendarLocation: Corvallis, ORCompetitive salary and benefits package Application process: Applications are available at http://www.lblesd.k12.or.us/employment A complete application consists of Complete online Application through TalentEd Resume Cover letter 3 current letters of recommendation Copy of Transcripts (Successful candidates will be required to provide official transcripts before completion of the hiring process), if applicable Copy of License, if applicable All school employees are subject to the vaccine rules set forth by the Oregon Health Authority inOAR 333-019-1030, which means we are requesting proof of vaccination or one of the listedexceptions. Proof of vaccination or an exception must be requested and accepted throughHuman Resources upon hire. Studies have shown that women and people of color are less likely to apply for jobs unless they believe they meet every one of the qualifications as described in the job description. We are most interested in finding the best candidate for the job, and that candidate may be the one who comes from a less traditional background. We would encourage you to apply, even if you don't believe you meet every one of our qualifications described. If you are unsure whether you meet the qualifications of this position, or how this would be determined, please feel free to contact the Chief Human Resource Officer, Kate Marrone: kate.marrone@lblesd.k12.or.us. to discuss your application. TITLEAdministrative Assistant II / Registrar - Long Term Care and Treatment Program190 LTCT Calendar - Non Exempt Employee POSITION OVERVIEWAdministrative Assistants play an essential role in the smooth running of our agency. This particular AA role within the Long Term Care and Treatment at Farm Home School Student acts as the program's registrar. This unique role supports the students and staff in both the residential and day treatment mental health facilities on campus. Students move in and out of the programs frequently and quickly. This position is self-paced, requires flexibility and the ability to transition between different demands and duties seamlessly. There is a high degree of confidentiality and responsibility, in this rewarding position. This position plays a critical role on a team of educators supporting some of our most vulnerable students. QUALIFICATIONS 1. High school diploma or equivalent.2. Two years of successful administrative assistant experience.3. Demonstrated knowledge and skills using word processing, database, and spreadsheet software with knowledge of publishing software, with a high level of accuracy.4. Effective communication skills.5. Working knowledge of basic office procedures and the operation of common office equipment and machines.6. Such alternatives to the above qualifications as the LBL Board of Directors/Superintendent may find appropriate and acceptable. REPORTS TOLong Term Care and Treatment Director GENERAL INFORMATION This position has the following expectation and prerequisite abilities. Promotion of equity and diversity in all settings and understanding and commitment to anti-racists principles. Maintain a high level of confidentiality in accordance with HIPAA, FERPA and adherence to the competent and ethical educator practices.Maintain compliance with state and federal laws governing all aspects of our agency including ORSs, OARs, IDEA, FOIA and CIPA.Demonstrates flexibility and a professional disposition in working with co-workers, constituent district personnel, and the public.Demonstrates exceptional skills in building and maintaining a positive culture, consensus building, and effective and efficient team facilitation. Present self and LBL in a professional manner including maintaining professional dress standards.Ability to lift, carry or transport up to 25 pounds.Utilize teleservice platform to provide services to educators, students and district staff as directedMaintain regular attendance at work. Be punctual in meeting deadlines, attending meetings and following schedules.ESSENTIAL FUNCTIONSThis is not necessarily an exhaustive or all-inclusive list of responsibilities, skills and duties associated with this position. The supervisor of this position may modify this list at any time it's deemed necessary. Within administrative guidelines, evaluates student records, places students appropriately within the instructional program, tracks student attendance and oversees transfers of credits from other districts.Processes and transmits requests for transcripts, special education, and other student records.Maintains and updates various types of files, logs, and records both digitally and manually. Responds to requests for such information as directed and makes summary reports to various agencies, including Oregon Department of Education (ODE).Support Special Education Case Manager with document compliance and distribution. Maintains knowledge of District Student Information System(s) and other related programs.Maintains, stores, and retrieves information in a timely, accurate, and efficient manner using standard office systems, equipment, and software.Collaborate with mental health providers and other outside agencies.Develop job skills necessary to meet changes of the position. Establishing new routines and procedures within prescribed limits; develops recommendations regarding other changes as necessary. Provides general clerical and support services for supervisor and/or program staff.Maintain familiarity of applicable Oregon Statute, Administrative Rules, Department of Education Regulations and LBL Policies. SALARY AND BENEFIT INFORMATION - Salary and benefit information shown are based on full-time employment (1.0 FTE) based on the current school year - Placement on the Linn Benton Lincoln ESD Classified salary schedule will be commensurate with applicant's qualifications, relevant training, and experience - Linn Benton Lincoln ESD will provide an Insurance CAP to assist with health, dental and vision insurance premiums - Employer paid PERS, holidays, sick leave and personal days are also provided - Employer paid Life Insurance 1 x annual salary - Employer paid Basic AD&D and Long Term Disability - Cell Phone/Data Stipend Health Insurance Oregon Educators Benefit Board (OEBB) provides insurance to school and education service district employeeso Includes medical, dental, vision & prescription insuranceo Monthly premium deducted pre-taxo LBLESD contributes a monthly CAP/Pool to help offset insurance costo Health Savings Accounts for high deductible planso Flexible Spending Accounts Carriers offered are: - Moda - Kaiser - Willamette Dental Group Retirement - PERS - Public Employee Retirement System - For more information visit: pers.state.or.us - LBLESD pays the 6% employee contribution on behalf of each employee Personal Leave - Up to 24 hours Sick Leave - Up to 96 hours - Sick Leave Banko Employees may opt to donate one day of sick leave to become a member of the Sick Leave Banko Members may request leave from the sick leave bank in the event of a catastrophic illness or injury Doctor Appointment Leave - Up to 3 hours per monthProfessional Development Opportunities - LBLESD hosts a variety of training classes - First Aid/CPR classes offered onsite - Includes workshops and conferences Reasonable accommodations for the application and interview process will be provided upon request and as required in accordance with the Americans with Disabilities Act of 1990. Individuals with disabilities may contact Human Resources at 541-812-2624 for additional information and assistance. Linn Benton Lincoln ESD is an Equal Opportunity/Affirmative Action employer. Qualifying veterans and disabled veterans may obtain preference by submitting with their completed application a copy of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) or a letter from the US Dept. of Veteran's Affairs indicating receipt of a non-service connected pension as verification of eligibility. Disabled Veterans must also submit a copy of their veteran's disability preference letter from the Dept. of Veteran Affairs, unless the information is included in the DD Form 214 or 215.

Keywords: Linn Benton Lincoln ESD, Corvallis , Administrative Assistant II/Registrar for Long Term Care and Treatment Program, Administration, Clerical , Corvallis, Oregon

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