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Administrative Officer, (MP-LL)

Company: Geological Survey
Location: Corvallis
Posted on: November 30, 2019

Job Description:

Administrative Officer, GS-0341-12 (MP-LL)Department of the InteriorGeological SurveyOverview

  • ##### Open & closing dates11/20/2019 to 12/10/2019
    • ##### ServiceCompetitive
      • ##### Pay scale & gradeGS 12
        • ##### Salary$79,407 to $103,232 per year
          • ##### Appointment typePermanent
            • ##### Work scheduleFull-TimeLocation1 vacancy in the following location:-Corvallis, OR 1 vacancyRelocation expenses reimbursedYes Relocations expenses are authorized.Telework eligibleYes as determined by agency policy- DutiesSummaryWhat General Information Do I Need To Know About ThisPosition?Open to all U.S. citizens under: SAC-2020-0041Learn more about this agencyResponsibilitiesAs an Administrative Officer within the Forest and RangelandEcosystem Science Center, some of your specific duties willinclude:
              • Serves as administrative expert and technical advisor ondeveloping management policy relating to organizationalstructure; program planning, development, and execution; humanresources planning and development, supervisory controls,delegations of authority, performance management, and employeerelations; financial management and administrative services; andgeneral intra-office communications.
              • Develops necessary policies, guidelines, and procedures forCenter program administration; implements management programchanges mandated by new or revised legislation.
              • Participates as a key member of the Center senior staff inplanning annual operational activities; coordinates with seniormanagement, researchers, and discipline and technical specialistto develop annual staffing, training, and financial plans forthe Center and formulates, directs, and evaluates the activities
              • Develops program elements for the Center annual budget and isaccountable for guiding Center staff in operating within theapproved budget.
              • Provides supervision and guidance to employees in theAdministrative Section and is responsible for performancereviews and evaluation of these employees, including coachingand counseling on both technical and administrative.
              • Incumbent may be required to travel to different field officesto provide additional administrative support for field offices,meetings, trainings, etc.Travel RequiredOccasional travel - Overnight travel of 1-3 nights per month may berequired.Supervisory statusYesPromotion Potential12
                • #### Job family (Series)0341 Administrative Officer- RequirementsConditions of Employment
                  • Applicants must be U.S. Citizens.
                  • Suitable for Federal employment, as determined by backgroundinvestigation.
                  • Selectee may be subject to serving a one-year probationaryperiod.
                  • Selectee must provide a valid driver's license & safe drivingrecord.
                  • More requirements are listed under Qualifications and OtherInformation.Are There Any Special Requirements For This Position?
                    • Because this position requires travel for official business, theselectee will be required to apply for a charge card within 30calendar days of appointment. Individuals who have delinquentaccount balances from a previous Government charge card will berequired to satisfy their existing obligation before anew card can be issued.
                    • A background investigation will be required for this position.Continued employment will be subject to the applicant'ssuccessful completion of a background security investigation andfavorable adjudication. Failure to successfully meet theserequirements will be grounds for termination.
                    • Throughout the recruitment and hiring process we will becommunicating with you via email; therefore, it is imperativethat the email address you provide when applying for thisvacancy remains active. Should your email address change, pleasenotify the point of contact identified in the vacancyannouncement as soon as possible so that we can update oursystem.
                    • If you are a Federal employee applying for a promotion (undermerit promotion procedures) you must meet time-in-graderequirements by the closing date of the announcement.Qualifications
                      • For information on basic qualifications, which includesinformation on whether you may substitute education forspecialized experience, please click on the following:https://www.usgs.gov/about/organization/science-support/human-capital/administrative-officer-gs-0341.
                      • If you are qualifying based on specialized experience, you mustmeet the requirements listed below:
                      • GS-12: One year of specialized experience in or directlyrelated to this position that equipped the applicant withthe knowledge, skills, and abilities to perform successfullythe duties of this position. To be creditable, the requiredspecialized experience must have been equivalent to at leastthe GS-11 level in the Federal service. Examples of GS-11level work: 1) Formulating and executing annual operatingbudgets; 2) analyzing budget/fiscal reports; 3)communicating with a variety of personnel at all levels inadministrative management and support; 4) working with staffin interpreting human resources policies and directives; 5)reviewing and approving procurement activities; and 6)communicating and providing guidance to staff on issues.
                      • You must meet all qualification and eligibility requirements forthe position by the closing date of the announcement.Education
                        • Experience refers to paid and unpaid experience, includingvolunteer work done through National Service programs (e.g.Peace Corps, AmeriCorps) and other organizations (e.g.,professional; philanthropic; religious; spiritual; community;student; social). Volunteer work helps build criticalcompetencies, knowledge, and skills and can provide valuabletraining and experience that translates directly to paidemployment. You will receive credit for all qualifyingexperience, including volunteer experience.
                        • Education completed in colleges or universities outside theUnited States may be used to meet the above requirements. Youmust provide acceptable documentation that the foreign educationis comparable to that received in an accredited educationalinstitution in the United States. For more information on howforeign education is evaluated, visit:https://www.usgs.gov/about/organization/science-support/human-capital/how-foreign-education-evaluated-federal-jobs.Additional information
                          • Applicants who include vulgar, offensive, or inappropriatelanguage or information in their application package will beineligible for further consideration for this position.
                          • Under Executive Order 11935, only United States citizens andnationals (residents of American Samoa and Swains Island) maycompete for civil service jobs. Agencies are permitted to hirenon-citizens only in very limited circumstances where there areno qualified citizens available for the position.
                          • USGS employees are subject to Title 43, USC Section 31(a) andmay not: (a) have any personal, private, direct or indirectinterest in lands or mineral wealth of lands under survey; (b)have any substantial personal, private, direct or indirectinterests in any private mining or mineral enterprise doingbusiness with the United States; or (c) execute surveys orexaminations for private parties or corporations.
                          • The application contains information subject to the Privacy Act(P.L. 93-579, 5 USC 552a). The information is used to determinequalifications for employment, and is authorized under Title 5,USC, Section 3302 and 3361.
                          • DOI uses E-Verify to confirm the employment eligibility of allnewly hired employees. To learn more about E-Verify, includingyour rights and responsibilities, pleasevisit www.dhs.gov/E-Verify.
                          • THE FEDERAL GOVERNMENT IS AN EQUAL OPPORTUNITY EMPLOYER.How You Will Be EvaluatedYou will be evaluated for this job based on how well you meet thequalifications above.--Vacancy Related Questions: As part of the online applicationprocess, you will need to respond to a series of questions designedto assess your possession of the following knowledge skills,abilities and/or competencies:
                            • Leadership and Supervision
                            • Management Advisory
                            • Admin Support
                            • Budget and Financial Management
                            • Personnel
                            • Regs/Procedural Guidance--Basis of rating: You will be rated on the extent and qualityof your experience, education, and training relevant to the dutiesof the position. If you are eligible, you will receive a numericalrating based on your on-line responses to the application questions.These responses must be substantiated by your resume. If you do notrespond to the application questions you may be rated ineligible.--NOTE: If it is determined that you have rated yourself higherthan is supported in your description of experience and/or educationas described in your resume/application, or that your resume orapplication is incomplete, you may be rated ineligible, notqualified, or your score may be lowered.To preview questions please click here.Background checks and security clearanceSecurity clearanceNot RequiredDrug test requiredNo- Required Documents--If this position requires specific educational course work toqualify, or you are qualifying based in whole or part on education,you are required to provide all unofficial transcripts(undergraduate, graduate, etc.) or list of course work, whichincludes semester hours earned and grade received, by the closingdate of this announcement or you will be disqualified from furtherconsideration. This proof may be faxed, document uploaded, or handdelivered to the servicing Human Resources Office (see "RequiredDocuments" and/or "Contact Information"). Please ensure that alldocumentation is legible.--If you are a current career or career-conditional Federalemployee or former Federal employee who has reinstatementeligibility, you must submit a copy of a recent SF-50 "Notificationof Personnel Action" documenting proof of competitive status,tenure, position title, occupational series, grade level and stepby the closing date of this announcement or you will not receiveconsideration.--If you are claiming CTAP/ICTAP eligibility, the Servicing HumanResources Office must receive proof by the closing date of thisannouncement that you meet the requirements of 5 CFR 330 Subpart Ffor CTAP and 5 CFR 330 Subpart G for ICTAP or you will not receivepriority consideration. This includes a copy of the agency notice,your most recent Performance Rating, and your most recent SF-50noting current position, grade level, and duty location. Requireddocuments may be faxed, uploaded, or hand delivered to the servicingHuman Resources Office (see "Contact Information"). If you are aCTAP or ICTAP eligible, you will be considered well qualified if youearn a minimum score of 85 (prior to the assignment of veteran'spreference points). For more information on CTAP/ICTAP please clickhere.--If you are applying for this position based on eligibility under aspecial appointing authority, the Servicing Human Resources Officemust receive proof of eligibility by the closing date of thisannouncement. For additional information on special appointingauthorities, visit:https://www.usgs.gov/about/organization/science-support/human-capital/non-competitive-appointment-information--If youre applying as a current or former employee of a landmanagement agency i.e., Bureau of Indian Affairs, Bureau of LandManagement, Bureau of Reclamation, U.S. Fish and Wildlife Service,National Park Service, or U.S. Forest Service who is serving orpreviously served on a temporary or term appointment under the LandManagement Workforce FlexibilityAct (see: https://chcoc.gov/content/implementing-policy-guidance-land-management-workforce-flexibility-act), youmust submit the following documentation by the closing date of thisvacancy announcement in order to receive consideration:
                            • SF-50(s), Notification of Personnel Action, that documents yourservice under competitive examining procedures in time limitedappointments that totals 2 or more years at land managementagencies; and
                            • Documentation of satisfactory performance such as performanceevaluations or references by supervisors or other documents,e.g., memorandums of record, whereas the supervisor documentedan acceptable performance level.--Required documents may be: 1)faxed to the Agency Contact (see"Contact Information") 2)uploaded directly from your desktop3)uploaded directly from your USAJOBS stored attachments 4)handdelivered to the servicing Human Resources Office (see "ContactInformation")--Auto-Requested Fax: allows you to submit required documentationthat will be electronically displayed along with your resume.If you are relying on your education to meet qualification requirements:Education must be accredited by an accrediting institutionrecognized by the U.S. Department of Education in order for it to becredited towards qualifications. Therefore, provide only theattendance and/or degrees from schools accredited by accreditinginstitutions recognized by the U.S. Department of Education.Failure to provide all of the required information as stated in thisvacancy announcement may result in an ineligible rating or mayaffect the overall rating.- BenefitsA career with the U.S. Government provides employees with acomprehensive benefits package. As a federal employee, you and yourfamily will have access to a range of benefits that are designed tomake your federal career very rewarding. Learn more about federalbenefits.
                              • USGS has determined that the duties of this position aresuitable for telework and the selectee may be allowed totelework with supervisor approval. The official worksite for theselectee is the duty station identified in this vacancyannouncement. The selectee will typically report to this dutylocation on a regular and recurring weekly basis.
                              • For additional information on our internal telework policy,please reference the Department of the Interior TeleworkHandbook at: https://www.doi.gov/telework/policies.
                              • Working for the U.S. Geological Survey offers a comprehensivebenefits package that includes paid vacation, sick leave,and holidays; health, life, dental, vision, and long term careinsurance, flexible spending accounts, and participation inthe Federal Employees Retirement System.Review our benefitsEligibility for benefits depends on the type of position you holdand whether your position is full-time, part-time, or intermittent.Contact the hiring agency for more information on the specificbenefits offered.- How to Apply--Applications (resume and application questions) for this vacancymust be received on-line via USAJOBS BEFORE midnight Eastern Time(Washington, D.C. time) on the closing date of this announcement. Ifyou fail to submit a complete online resume, you will not beconsidered for this position. Requests for extensions will not begranted. Most libraries, employment offices, and all USGS personneloffices can provide access to the Internet. If applying online posesa hardship for you, you must speak to someone in the Servicing HumanResources Office listed on this announcement PRIOR TO THE CLOSINGDATE for assistance.--Instructions for Applying Online for this Vacancy Announcement:1)Click the blue "Apply Online" button. 2)If you are not aregistered USAJOBS user, please create a new account and follow theinstructions to complete your application process. If you are aregistered user, login to access your existing USAJOBS profile. 3)Asa registered user, select a stored resume and select one or more ofyour stored documents to attach to your application. 4)Check the"Certification" box and click the "Apply for this position now!"button located at the bottom of the screen. 5)Address theeligibility questions as well as the questionnaire containingquestions and/or task statements that address the knowledge, skills,abilities and/or competencies for this vacancy. 6)Submit requireddocuments using one of the available methods listed below. 7) If youexperience technical difficulties during the online applicationprocess, please contact the USAJOBS helpdesk.Agency contact informationRyan BuiPhone916-278-9399Fax916-278-9406Emailpacsac1@usgs.govAddressINTERIOR, Geological Survey3020 State University Dr. East Suite 2001Modoc Hall, Suite 2001Sacramento, California 95819United StatesLearn more about this agencyNext steps--If you are rated as one of the most highly qualified candidates,you will be referred to the hiring manager for further considerationand possible interview. We expect to make a selection within 30-45days of the closing date of this announcement. You will be notifiedvia email of the outcome. You can also go to "My Account" withinUSAJOBS to review your Application Status.- Fair & TransparentThe Federal hiring process is setup to be fair and transparent.Please read the following guidance.Equal Employment Opportunity PolicyThe United States Government does not discriminate in employment onthe basis of race, color, religion, sex (including pregnancy andgender identity), national origin, political affiliation, sexualorientation, marital status, disability, genetic information, age,membership in an employee organization, retaliation, parentalstatus, military service, or other non-merit factor.
                                • Equal Employment Opportunity (EEO) for federal employees & jobapplicantsReasonable Accommodation PolicyFederal agencies must provide reasonable accommodation to applicantswith disabilities where appropriate. Applicants requiring reasonableaccommodation for any part of the application process should followthe instructions in the job opportunity announcement. For any partof the remaining hiring process, applicants should contact thehiring agency directly. Determinations on requests for reasonableaccommodation will be made on a case-by-case basis.A reasonable accommodation is any change to a job, the workenvironment, or the way things are usually done that enables anindividual with a disability to apply for a job, perform job dutiesor receive equal access to job benefits.Under the Rehabilitation Act of 1973, federal agencies must providereasonable accommodations when:
                                  • An applicant with a disability needs an accommodation to have anequal opportunity to apply for a job.
                                  • An employee with a disability needs an accommodation to performthe essential job duties or to gain access to the workplace.
                                  • An employee with a disability needs an accommodation to receiveequal access to benefits, such as details, training, andoffice-sponsored events.You can request a reasonable accommodation at any time during theapplication or hiring process or while on the job. Requests areconsidered on a case-by-case basis.Learn more about disability employment and reasonable accommodationsor how to contact an agency.Legal and regulatory guidance
                                    • Financial suitability
                                    • Social security number request
                                    • Privacy Act
                                    • Signature and false statements
                                    • Selective Service
                                    • New employee probationary periodThis job originated on www.usajobs.gov. For the full announcement and toapply, visit www.usajobs.gov/GetJob/ViewDetails/552213500. Only resumessubmitted according to the instructions on the job announcement listedat www.usajobs.gov will be considered.

Keywords: Geological Survey, Corvallis , Administrative Officer, (MP-LL), Administration, Clerical , Corvallis, Oregon

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