Project Manager Assistant - Substation Construction

Company: Atwell, LLC
Location: Vancouver
Posted on: January 16, 2026

Job Description:

Job Description Job Description Atwell, LLC is a bold leader in the consulting, engineering, and construction services industry, delivering a broad range of creative solutions to clients in the real estate & land development, and energy markets. We have a strong national presence and a diverse, award-winning project portfolio. Atwell is a privately owned company, with 2,000 passionate team members across 70 locations and growing! Atwell, LLC is a proud recipient of the following 2025 awards: Ten consecutive years in a row as a "Best Place to Work" by Zweig Group (11) Recognized as 70 in the ENR Top 500 Design Firms, ranked in every region Recognized in Crain's "Fast 50" as one of the fastest-growing companies (14) Recognized as the 2025 ENR Design Firm of the year for the Southeastern US Project Manager Assistant — High Voltage Substation Construction Atwell's Power & Energy group delivers high-voltage substation projects nationwide. We're hiring a Project Manager Assistant to keep our field and office teams moving—owning logistics, procurement, project setup, and cost control for fast-paced EPC and owner-rep environments. What You'll Do (Day-to-Day) Project Setup & Controls: Open new projects, create job numbers/cost codes, set up vendors/subs, maintain document control and tracking logs. Shipping & Receiving: Coordinate inbound/outbound materials and test gear; verify packing lists, track deliveries, and resolve discrepancies with vendors and sites. Test Equipment Tracking: Maintain calibration records, custody logs, and utilization schedules; ensure equipment readiness for site needs. Rental Procurement: Source and manage short-term rentals (lifts, containers, vehicles, tools); compare quotes, issue POs, and track return dates to avoid overages. Purchase Orders: Draft/route POs, match to quotes and delivery tickets, reconcile with invoices, and keep PO registers current. Invoicing & Billing Support: Prepare monthly billing packages (backup, timesheets, receipts, progress logs); submit on time and resolve AR holds. Accounts Payable/Receivable: Process vendor invoices, three-way match (PO/packing slip/invoice), assist with collections and customer portals. Time & Expense Support: Audit timesheets and expense reports for coding/compliance; assist field staff with submissions and corrections. Coordination & Reporting: Support PMs with schedules, meeting minutes, RFI/submittal logs, and weekly cost/progress updates. What You'll Bring 2–5 years in construction project support (utility, substation, transmission, or industrial preferred) or strong administrative experience in a similar fast-paced setting. Working knowledge of AP/AR, POs, invoicing, and change documentation; comfort with vendor/customer portals. Proficiency with Microsoft Excel, Outlook, Word (SharePoint/Teams; Deltek/SAP/Oracle/Procore a plus). Detail-driven organizer who can manage multiple priorities and deadlines with minimal rework. Clear, professional communication with field crews, vendors, and clients. Ability to learn substation terminology (breakers, transformers, relays, test equipment) and follow basic safety and quality procedures. Nice to Have Experience supporting high-voltage substation or power delivery projects. Familiarity with test equipment calibration records and rental management. Basic understanding of AIA billing, lien releases, and certified payroll/documentation. LI- TK1 Atwell Benefits: To attract and retain the best professionals in the industry, we aim to provide an excellent working environment and a progressive benefits program designed to support your personal and professional needs. Work/Life: Generous Paid Time Off Paid Parental Leave Flexible work schedules are available for some positions Tenure Awards — Travel Vouchers to see the world based on your travel preferences Compensation: Competitive Compensation packages Annual bonuses, spot bonuses and peer recognition awards 401K match - 1:1 up to 4% of compensation Tuition Assistance Student Loan Repayment up to $25K Paid Licensing / Certification Fees and Renewals Financial Rewards for Obtaining Licensure Employee Referrals up to $5,000 Annual Wellness Reimbursement up to $500 for anything wellness related (Gym memberships, fitness tracker, home gym equipment, etc.) Dependent Care Match 'Atwell'ness: Medical (BC/BS), Dental (Delta), and Vision (VSP) Family Planning & IVF Benefits Pet Insurance Health Savings Account & Flex Spending Account options Employer paid LTD, STD, and life insurance Metlife Supplemental Benefits covering accident, hospitalization, and critical illness Member Assistance Program (MAP) with complimentary counseling sessions, legal benefits, financial consultations, and work/life referral services

Keywords: Atwell, LLC, Corvallis , Project Manager Assistant - Substation Construction, IT / Software / Systems , Vancouver, Oregon