Document Control Specialist

Company: Qcentrio
Location: Corvallis
Posted on: February 21, 2021

Job Description:

Document Coordinator and Information Management SpecialistProduct Stewardship team Job description-- The primary role of the position is that of Document Coordinator for the CCT and RMaCC teams.-- That role includes:o Oversee and manage the Change Management process, including the management (creation, routing, approval and archiving) of Controlled Documents-- "Master List" of Controlled Documents-- Utilization of HP's standard change management and Controlled Document tools and applications-- Close gaps in document approvals as neededo In addition, ensure that all compliance documents are kept current, properly and appropriately stored/housed, and archivedo Oversee the Records Management program for the CCT/RMaCC teamso Support the team in the execution of their responsibilities listed in the HP Records Management Policy.o Ensure that CCT/RMaCC teams are in compliance with HP Records Management policies and requirements.o Manage any organization-owned Records Management policies and procedures that are designed to ensure compliance with the HP Records Management policies and requirements.o Ensure communications regarding the Records Management program are delivered across the teamo Quarterly reporting on the state of the Records Management program.-- Ensure that documentation required to meet both ISO and Vertical Market requirements is kept current, and meets compliance and audit expectationso Documents necessary to support compliance claimso Manage retention and archiving requirementso Manage SharePoint sites for CCT/RMaCC that house key documentation-- Identify those sites and compliance/audit records-- Develop and manage backup and recovery plans as determined to be appropriate-- Updates and maintenance-- Training Coordinator for the CCT/RMaCC team relating to auditable and compliance documentation-- Coordinate with Neus Carne as needed, as our Stewardship Print/PIB Records coordinator.Preferred skills and experience-- Proficient with Microsoft Office tools-- Familiarity with Alfresco and Windchill change management tools-- Very well organized, and experienced at managing critical/key records to a defined set of records management criteria and policies-- Creative thinking; has the ability to develop and implement processes where none may exist, or where existing processes may be insufficient-- Familiarity with compliance-related documentation, change control of key/critical process documents, and change management "best practices"-- Familiarity with 3rd party audit processes and requirements-- Audit experience and/or experience with document management system requirements (such as ISO/GMP) a plus-- Ability to work in a dynamic and technically challenging work environment, across a diverse set of stakeholders and team members, several in a variety of countries and time zones-- Excellent leadership, verbal and written communications, with the ability to operate independently and collaborate - provided by Dice

Keywords: Qcentrio, Corvallis , Document Control Specialist, Other , Corvallis, Oregon